Boost Your Xero Accounts Payable Workflow with These Add-ons

Running a small or big business means tracking your money, and tools like Xero accounts payable can help simplify this. You must know who you owe and when to pay. Using it, you can avoid late fees and keep your business strong. One smart tool that many businesses use is called Xero. Xero is online software that helps you with money tasks like paying bills, sending invoices, and keeping your records neat.

To make things even better, you can use special add-ons with Xero. These add-ons are like extra tools that work with Xero to help you do more. They can save you time, cut down on mistakes, and help you stay on top of all your bills. In this guide, we will talk about Xero accounts payable, what it means, and which add-ons can help you manage it better. 

 What is Xero Accounts Payable?

Xero accounts payable means using Xero to track what your business owes. “Accounts payable” is a money term. It is the money that your business has to pay to others. For example, if you buy supplies and agree to pay later, that becomes accounts payable.

When you use Xero payables, you enter the bills you get from other businesses. Xero then helps you:

• Keep a list of all bills
  
• See which bills are due soon.
  
• Mark bills as paid
  
• Track cash flow
  

It helps you know when and how much to pay. If you miss a payment, you may have to pay a fine. But with Xero, you get reminders, records, and reports that keep you on track.

To make things even better, many business owners use Xero add-ons for accounts payable. These tools connect with Xero and add more power to your money system.

Best Xero Add-ons for Accounts Payable

Here is a list of the best add-ons that work well with Xero payables. 

1. Hubdoc

Hubdoc helps you collect and store your bills and receipts.

• It pulls bills from email or uploads.
  
• You can scan or take pictures of bills.
  
• It sends the data into Xero for you.
  
• Saves time and reduces manual work.
  

Hubdoc is great for tracking small paper bills that are easy to lose.

2. ApprovalMax

ApprovalMax helps you manage who can approve bills in your business.

• You set who checks and approves bills.
  
• Keeps spending safe and under control.
  
• Works well for teams or large companies.
  
• Sends approved bills to Xero.
  

If many people work with money in your business, ApprovalMax helps you stay organized.

3. EzzyBills

EzzyBills lets you scan bills, and it enters the data into Xero.

• Read data from bills in seconds.
  
• Supports GST and tax tracking.
  
• Sends clean records to Xero.
  
• Can handle bills, receipts, and more.
  

EzzyBills is good if you get lots of paper bills and don’t want to enter them by hand.

4. Paytron

Paytron helps you pay bills from inside the system.

• Connects banks with Xero.
  
• You can approve and pay bills in one place.
  
• Easy for local or global payments.
  
• Tracks payment history.
  

It helps teams make fast, safe payments without logging in and out of many bank accounts.

5. Chaser

Chaser is mainly for getting paid, but it helps with Xero payables too.

• Sends reminders to customers who owe you.
  
• Tracks messages and due dates.
  
• Keeps money coming in on time.
  
• Helps balance the money you get and pay.
  

It’s not just about what you pay, but what others owe you too.

6. Lightyear

Lightyear is a tool for large bills and team workflows.

• Great for large businesses.
  
• Reads bills fast and sends them to Xero.
  
• Helps with multi-step approvals.
  
• Tracks audit trails.
  

Lightyear is powerful and keeps full records of each step.

7. ApprovalBoost

ApprovalBoost is another tool like ApprovalMax but simpler.

• Great for small teams.
  
• You can set rules for approvals.
  
• Adds notes and messages.
  
• Sends records to Xero.

It is best for small business owners who want more control without making things hard.

8. Plooto

Plooto helps you pay vendors and suppliers.

• One dashboard for all payments.
  
• Helps avoid late fees.
  
• Easy to track and report.
  

It makes Xero accounts payable much easier and faster.

Choose the Right Xero Addon for Accounts Payable

Picking the right addon can make xero payables easy and fast. Here are some points to help you choose the best tool for your work:

1. Know What You Need

• Make a list of what you want to do
  
• Do you want to scan bills, approve them, or send payments?
  
• Pick an addon that helps with your daily jobs in xero accounts payable
  

2. Easy to Use

• The addon should be simple to learn.
  
• It should work well with Xero.
  
• You should not need a lot of training.

3. Check for Xero Connection

• Make sure the addon works with Xero.
  
• It should send data straight to your Xero payables.
  
• This saves time and cuts down on mistakes.

4. Pick What Fits Your Size

• A small shop and a big team need different tools.
  
• Some add-ons are great for small groups.
  
• Others are made for large companies.

5. Look at the Price

• Some add-ons are free or have a free trial.
  
• Others charge each month.
  
• Choose what gives good value for your money.
  

6. Try Before You Buy

• Use a demo or free trial if possible.
  
• Check how it works with your Xero accounts payable.
  
• Try it with your real bills and see if it helps.
  

Managing your bills and payments is a key part of running a good business. Using Xero payables helps you track what you owe, avoid late fees, and keep your business cash flow strong. But when you add the right Xero add-ons for accounts payable, the whole process becomes faster, smarter, and easier.

These tools help you scan bills, send them to Xero, get approvals, and pay vendors on time. Whether you run a small shop or a growing team, add-ons like Hubdoc, ApprovalMax, EzzyBills, and Plooto make a big difference.

If this still feels confusing, you don’t have to do it alone. Meru Accounting is here to help. We work with many businesses and know how to use Xero accounts payable the right way. We can help you set up addons, track your bills, and keep your records safe and ready for tax time. With Meru Accounting, you save time, money, and stress.

FAQs 

Q1: Do I need all the Xero add-ons for payables?
No, not all. You can choose the ones that fit your business needs. Even one or two add-ons can help a lot.

Q2: Is Xero good for small business payables?
Yes, Xero is great for small and growing businesses. It helps track bills, payments and gives clear reports.

Q3: Can Meru Accounting set up Xero for me?
Yes. Meru Accounting can set up Xero, connect addons, and help you understand how it works for your business.

Q4: Are Xero add-ons free?
Some have free plans, but most cost a small monthly fee. The time and money they save make them worth it.

Q5: How do I know which addon is best?
You can test a few with free trials. You can also take the help of Meru Accounting. We can guide you based on your business size and work type.